General Terms and Conditions

Fees are always presented VAT included, if applicable.

Under EU Customs and Excise Regulations, delegates from all countries are required to pay VAT on any event taking place in the EU. Information on how to claim back VAT is available via the symposium secretariat.

Online Registration
You will always receive a confirmation of your booking. An automatic reply will immediately follow an on-line registration and in the subsequent business days a complete confirmation will follow once your registration has been processed by our secretariat.
If you do not receive anything, please send an e-mail to to make sure that we have received your booking.
Within two weeks from the confirmation, an invoice for your participation will be sent by our accounting department. Please notify any corrections to your registration immediately.

If possible, please use the on-line payment opportunity while registering on-line for the symposium you want to attend. Otherwise, please check the alternative payment possibilities in the symposium webpages. If no information is available, payments, net of all bank costs, should then be made to the symposium secretariat LD Organisation:

  • By payment to one of our accounts (in case of fees in Euros
    IBAN: BE72 3401 8137 8116 - BIC/SWIFT: BBRUBEBB
    Bank: ING | Bank address: Rue des Wallons 2 - B-1348 Louvain-la-Neuve
    IBAN: BE05 7320 4109 1675 - BIC/SWIFT: CREGBEBB
    Bank: CBC | Bank address: Avenue A. Einstein, 7 - B-1348 Louvain-la-Neuve
    mentioning the symposium and our references
  • By payment to account n° 09350000672 (for our clients from France)
    IBAN: FR76 30056 00935 09350000672 72 - BIC/SWIFT: CCFRFRPP
    Bank: HSBC France | Bank address: CAE Paris Rive Gauche - 107 bd St. Germain - F-75006 Paris
  • By payment to account n° 340-1508915-21 (in case of fees in US Dollars)
    IBAN: BE17 3401 5089 1521 - BIC: BBRUBEBB
    Bank: ING | Bank address: Rue des Wallons 2 - B-1348 Louvain-la-Neuve
    mentioning the symposium and our references
  • By Eurocard/Mastercard or Visa credit card via the on-line payment, or by sending the card details by fax to +32 10 45 97 19

    Collective remittances should always be accompanied by a list of names.

In case an abstract is not accepted for presentation at the symposium, no cancellation fee will be due. For the other cases the cancellation policy applies.

Participant Cancellation Policy
Substitutions may be made at any time, by advising the Symposium Secretariat  by written notice of any change of name.
Cancellations should be sent by written notice to the Symposium Secretariat, and cancellation fees will apply as follows:

  • Cancellation notice prior to 60 days before the start of the event:
    registration fees will be refunded, less €125,00 processing charges (these charges are reduced to 40% of the payment in case the registration fee is less than €125,00)
  • Cancellation notice between 60 days and 30 days prior to the start of the event: 50% of the registration fees will be due, with a minimum of €125,00 (except when the registration fee is less than €125,00)
  • Cancellation notice less than 30 days before the start of the event: no cancellation refund can be given

Exhibitor Cancellation Policy
Cancellations should be notified by written notice to the Symposium Secretariat.The following cancellation charges will apply:

  • Cancellation notice prior to 60 days before the start of the event: 50% of the total fees paid or payable by the Exhibitor
  • Cancellation notice between 60 days and 30 days prior to the start of the event: 75% of the total fees paid or payable by the Exhibitor
  • Cancellation notice less than 30 days before the start of the event: 100% of the total fees paid or payable by the Exhibitor

Any outstanding payments should be paid within 14 days of the cancellation confirmation email sent by the Symposium Secretariat.

Data Protection
LD Organisation, Scientific Conference Producer, (hereafter ‘LDO’) collects and processes your personal data (name, email address, job title, company, workplace) in the framework of your registration and your participation in this event, and to contact you about this and other events organised by LDO. LDO collects your personal information only to the extent necessary to fulfill the purpose stated. We have put in place measures to securely process your personal data in a confidential manner and will not divulge this information to third parties. You have the right to access, rectify and erase your personal data. You can exercise this right by contacting We do not keep your personal information for longer than necessary for the purposes for which it is collected. Please check also our Privacy Policy for more details.

Statements made by speakers are their own opinion and not necessarily that of the organisation they represent nor of the organisers. Speakers and agendas are subject to change without prior notice, allthough the upmost will be done by the organisers to limit inconveniences of this type. Audiovisual taping is prohibited without prior written consent from the organisers.

List of Participants
To facilitate networking, the list of participants will be included in the book of abstracts. This list will be provided only to registered attendees, and will not be distributed outside the conference.

Pictures & Video Waiver
During the event, pictures and video footage might be taken by the organisers for future promotional use. By visiting the conference, you agree that these images may be used without your further approval and that you waive derived rights. Please note that taking pictures of the presentations shown on screen is strictly forbidden.

Liability and Insurance
Neither the Organisers nor LD Organisation will assume any responsibility whatsoever for any damage or injury to persons or property during the symposium. The participants are recommended to arrange their personal travel and health insurance.

In case of cancellation due to force majeure, LD Organisation will offer to the Delegates and Exhibitors a voucher to access the same or a similar event scheduled at an alternative date.

In the unlikely event that the Organising Committee shall deem it necessary to cancel the event, all pre-paid registration fees will be reimbursed. Neither LD Organisation, nor the Organising Committee shall be liable for reimbursing travel costs or accommodation arrangements made by individual delegates.

Applicable Laws and Competence

If no agreement can be reached, any dispute related to the commercial relation will be taken in charge by the exclusive competence of the Belgian juridiction.

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