Fees are always presented VAT included, if applicable.
Under EU Customs and Exsise Regulations, delegates from all countries are required to pay VAT on any event taking place in the EU. Information on how to claim back VAT is available via the symposium secretariat.
You will always receive a confirmation of your booking. An automatic reply will immediately follow an on-line registration and in the subsequent business days a complete confirmation will follow once your registration has been processed by our secretariat.
If you do not receive anything, please send an e-mail to
to make sure that we have received your booking.
Within two weeks from the confirmation, an invoice for your participation will be sent by our accounting department. Please notify any corrections to your registration immediately.
If possible, please use the on-line payment opportunity while registering on-line for the symposium you want to attend. Otherwise, please check the alternative payment possibilities on the Prof Forma invoice / Invoice you receive
In case an abstract is not accepted for presentation at the symposium, no cancellation fee will be due. For the other cases the cancellation policy applies.
Participant Cancellation Policy
Substitutions may be made at any time, by advising the Symposium Secretariat
by written notice of any change of name.
Cancellations should be sent by written notice to the Symposium Secretariat, and cancellation fees will apply as follows:
Cancellation notice prior to 60 days before the start of the event:
registration fees will be refunded, less €125,00 processing charges (these charges are reduced to 40% of the payment in case the registration fee is less than €125,00)
Cancellation notice between 60 days and 30 days prior to the start of the event: 50% of the registration fees will be due, with a minimum of €125,00 (except when the registration fee is less than €125,00)
Cancellation notice less than 30 days before the start of the event: no cancellation refund can be given
Exhibitor Cancellation Policy
Cancellations should be notified by written notice to the Symposium Secretariat.The following cancellation charges will apply:
Cancellation notice prior to 60 days before the start of the event: 50% of the total fees paid or payable by the Exhibitor
Cancellation notice between 60 days and 30 days prior to the start of the event: 75% of the total fees paid or payable by the Exhibitor
Cancellation notice less than 30 days before the start of the event: 100% of the total fees paid or payable by the Exhibitor
Any outstanding payments should be paid within 14 days of the cancellation confirmation email sent by the Symposium Secretariat.
LD Organisation, Scientific Conference Producer, (hereafter ‘LDO’) collects and processes your personal data (name, email address, job title, company, workplace) in the framework of your registration and your participation in this event, and to contact you about this and other events organised by LDO. LDO collects your personal information only to the extent necessary to fulfill the purpose stated. We have put in place measures to securely process your personal data in a confidential manner and will not divulge this information to third parties. You have the right to access, rectify and erase your personal data. You can exercise this right by contacting GDPR@ldorgansiation.com - LD Organisation, 52, avenue de la Liberté, L-1930 Luxembourg. We do not keep your personal information for longer than necessary for the purposes for which it is collected.
Statements made by speakers are their own opinion and not necessarily that of the organisation they represent nor of the organisers. Speakers and agendas are subject to change without prior notice, allthough the upmost will be done by the organisers to limit inconveniences of this type. Audiovisual taping is prohibited without prior written consent from the organisers.
Liability and Insurance
Neither the Organisers nor LD Organisation will assume any responsibility whatsoever for any damage or injury to persons or property during the symposium. The participants are recommended to arrange their personal travel and health insurance.
In the unlikely event that the Organising Committee shall deem it necessary to cancel the event, all pre-paid registration fees will be reimbursed. Neither LD Organisation, nor the Organising Committee shall be liable for reimbursing travel costs or accommodation arrangements made by individual delegates.
Applicable Laws and Competence
If no agreement can be reached, any dispute related to the commercial relation will be taken in charge by the exclusive competence of the Luxemburgish juridiction.